Call for Scientific and Artistic Posters Submissions

Call for Scientific and Artistic Posters Submissions

IMPORTANT DATES
  • June 13th, 2025: Submission of two-page to three-page extended abstract (not including references) plus optional supplemental material via EasyChair
  • July 4th, 2025: Notification of results
  • July 14th, 2025: Camera-ready material via EasyChair (two-page to three-page extended abstract not including references and supplemental materials).

Information about camera-ready material and copyright submission with ACM will come at a later date.

Each deadline is 23:59:59 AoE (Anywhere on Earth) == GMT/UTC-12:00 on the stated day, irrespective of the submitter’s location. The submission deadlines will be strictly enforced. Requests for extensions will not be honored.

MOTIVATION

Intelligent Virtual Agents (IVA) Annual Conference is the premier international event for interdisciplinary research on the design, application, and evaluation of Virtual Agents with social interaction capabilities..

IVA 2025, the 25th Annual Conference, will be held in Berlin, Germany, September 16-19, 2024.  

IVAs are interactive characters that exhibit human-like capabilities, including communicating using natural human modalities such as facial expressions, speech, and gestures. IVAs are also capable of real-time perception, cognition, emotion, and action that allow them to participate in dynamic social interactions. 

IVA 2025 aims to showcase cutting-edge research on the design, application, and evaluation of IVAs, as well as the basic research underlying the technology that supports human-agent interaction, such as social perception, dialog modeling, and social behavior planning. We also welcome submissions on central theoretical issues, uses of virtual agents in psychological research and showcases of working applications.

Aesthetics and Culture: This year’s theme explores how aesthetic principles and cultural nuances for Socially Interactive Agents promote user trust, comfort, and willingness to engage. It also includes how culturally informed design cues reduce barriers and promote more intuitive, socially meaningful human-machine collaboration. Last but not least, art and culture are predestined to provide impulses for critical reflection and societal discourse on Socially Interactive Agents. Such contributions are also widely welcomed and appreciated.

SCOPE AND LIST OF TOPICS

IVA invites submissions on a broad range of topics, including but not limited to:

 Agent design and modeling of:

  • Cognition
  • Emotion (including personality and cultural differences)
  • Socially communicative behavior (e.g., of emotions, personality traits)
  • Conversational behavior
  • Social perception
  • Machine learning approaches to agent modeling
  • Approaches to realizing adaptive behavior 
  • Models informed by theoretical and empirical research in psychology

Multimodal interaction:

  • Verbal and nonverbal behavior coordination
  • Face-to-face communication skills
  • Engagement
  • Managing co-presence and interpersonal relation
  • Multi-party interaction
  • Data-driven multimodal modeling

Social agent architectures:

  • Design criteria and design methodologies
  • Engineering of real-time human-agent interaction
  • Standards / measures to support interoperability
  • Portability and reuse
  • Specialized tools, toolkits and toolchains

Evaluation methods and studies:

  • Evaluation methodologies and user studies
  • Ethical considerations and societal impact
  • Applicable lessons across fields (e.g. between robotics and virtual agents)
  • Social agents as a means to study and model human behavior

Applications:

  • Applications in education, skills training, health, counseling, games, art, etc.
  • Virtual agents in games and simulations
  • Social agents as tools in psychology
  • Migration of agents between platforms
SUBMISSION GUIDELINES

Submissions will be accepted through EasyChair: https://easychair.org/conferences/?conf=iva25

During the initial submission, authors must select whether they are submitting to the scientific or artistic track. If a submission blurs the line between both categories, authors are encouraged to contact the Poster Chairs before submission to determine the best track.

For poster submissions, an extended abstract is required and will undergo a review process. The poster will be presented during the conference following acceptance of the extended abstract. During the initial submissions in EasyChair, authors can choose whether their accepted extended abstract will be included in the ACM Digital Library or not.

Important: Submissions need to be anonymized. Extended abstract and supplemental materials must not contain information that identifies the authors, their institutions, funding sources, or their places of work. Relevant previous work by the authors must be cited in the third person to preserve anonymity. Failure in doing so will lead to desk rejection!

Submissions to the poster track must be written in English and in the form of a two-page to three-page extended abstract (not including references). Furthermore, authors are encouraged to use color palettes for figures that are inclusive and accessible, avoiding combinations that may be difficult for individuals with color vision deficiencies to interpret, such as red-green or blue-yellow contrasts.

For scientific submissions, the extended abstract should include an abstract with a maximum of 100 words, a concise description of the idea, the results of findings, supporting imagery and figures, and a discussion of the implementations of the work in the selected area of work. Full literature searches are not expected, although relevant citations should be included.

For artistic submissions, the extended abstract is a space to present projects that explore alternative ways of engaging with IVA-related topics, including aesthetic, cultural, and experimental perspectives. After an abstract with a maximum of 100 words, the projects shall be detailed.

All scientific submissions and those artistic submissions who wish to be included in the ACM Digital Library must be prepared in the “ACM Standard” format, more specifically the “SigConf” format.

  • The LaTeX template for the “ACM Standard”/”SigConf” format can be found inside the official 2017 ACM Master article template package. Please use the most recent version (2.12) available at: https://www.acm.org/publications/proceedings-template  
  • The “ACM Standard” Microsoft Word template is currently not part of the downloadable package as the ACM is currently revising it to improve accessibility of resulting PDF-documents. Please use the “Interim Word Template” instead: https://www.acm.org/binaries/content/assets/publications/word_style/interim-template-style/interim-layout.docx 
  • By submitting your article to an ACM Publication, you are hereby acknowledging that you and your co-authors are subject to all ACM Publications Policies, including ACM’s new Publications Policy on Research Involving Human Participants and Subjects. Alleged violations of this policy or any ACM Publications Policy will be investigated by ACM and may result in a full retraction of your paper, in addition to other potential penalties, as per ACM Publications Policy.
  • Please ensure that you and your co-authors obtain an ORCID ID, so you can complete the publishing process for your accepted paper.  ACM has been involved in ORCID from the start and we have recently made a commitment to collect ORCID IDs from all of our published authors. We are committed to improve author discoverability, ensure proper attribution and contribute to ongoing community efforts around name normalization; your ORCID ID will help in these efforts.
  • Please follow all ACM policies: https://www.acm.org/publications/policies 

Artistic submissions who wish to not be include in the ACM Digital Library may use an open format that best represents the artistic vision.

Besides the extended abstracts, authors are encouraged to provide supplemental material, such as images, videos, or documentation, to illustrate their work. This supplemental material must not contain any information essential for understanding the extended abstract and must not contain any new contributions. It should, however, be an addition to the extended abstract to provide more clarity, such as a video showing the application.

The Poster track is not aligned with the Conference Paper track (https://iva.acm.org/2025/call-for-papers/). In the event that a conference paper submission is rejected, authors are encouraged to submit a shorter version as an extended abstract for consideration as a poster in the conference.

Authors of posters are also encouraged to submit to the Conference Demo Track (https://iva.acm.org/2025/call-for-demos/) to showcase their application as a demo. 

POSTER REVIEW PROCESS

Scientific Submissions will be reviewed using a juried process in a double-blind fashion, during which each extended abstract will be read and evaluated by two reviewers. If reviewers do not reach an agreement, the final decisions will be made collectively by the Posters Chairs. Authors will receive reviews of their submissions explaining the decision and providing feedback.

Artistic poster submissions will be reviewed by a jury of experts from both scientific and artistic fields. The evaluation criteria will consider conceptual strength, originality, aesthetic quality, and relevance to IVA’s themes. The jury’s decision will be final, and authors will receive feedback on their submission.

The possible outcomes of this reviewing process are:

  • Desk rejection due to violations of the ACM IVA submission policies
  • Rejection
  • Conditional Acceptance
  • Acceptance

Authors of conditionally accepted extended abstracts (both scientific and artistic) are expected to address any necessary revisions before submitting their final camera-ready version. This will be verified by the primary reviewer and the Poster Chairs.

POSTER PRESENTATION

There is a high chance that there is a dedicated poster fast-forward session held at the conference, providing authors of accepted posters with between 30 seconds to 1 minute to present and promote their work, depending on the total number of accepted submissions. Subsequently, there will be a designated poster presentation slot, during which the posters will be showcased. It is required that one or more authors are physically present at their respective posters during this time to engage in discussions with attendees.

Further details regarding the format and specifics of the poster presentation and fast-forward will be provided at a later date.

THE LARGE LANGUAGE MODEL POLICY

Large-scale language models (LLMs) such as ChatGPT can only be used by the authors to edit grammar of their own text.

PLAGIARISM

All submissions must be original work not previously presented at any workshop, symposium, or conference and not published in any archived conference proceeding, magazine, or journal.

Plagiarism in any form is unacceptable and will lead to the removal of the submission from the review process.  Please also see the ACM guidelines under https://www.acm.org/publications/policies/plagiarism-overview 

CONTACTS

For more information, please contact the Poster Chairs

  • Andrea Bönsch, RWTH Aachen University, Germany
  • Pablo Dornhege, HTW Berlin, Germany

at the following address: posterchairs@iva.acm.org